Privacy, Legal & Safety 

The Kings BC Committee has overall responsibility for data protection compliance in our organisation. As a small sports club we are not legally obliged to appoint a Data Protection Officer. We do, however, comply with all legal requirements to protect personal data.

The type of personal information we collect

We collect and process the following information about our members:

• Personal identifiers, contacts and characteristics (name and contact details, including your email address).

• Date of Birth if under 18

• Contacts for emergency purposes only

How we get your data and why we have it

All of the personal information we collect (and process) is provided to us directly by you - via our membership application form. This form is either transmitted electronically to our membership secretary (typically via email) or received as hardcopy (handed-in or via the post). We use your data to manage our membership and to communicate information about club and bowls related activities.

We do not share your personal information with any third parties.

How we store your personal information

For as long as you are a member of Kings BC, your information is securely stored electronically on power-on password protected personal computers (and laptops).  If you decide not to renew your membership, we erase any and all records that contain your personal information.

Your data protection rights

Under data protection law, you have rights including:

• Your right of access
  You have the right to ask us for copies of your personal information.

• Your right to rectification
  You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

• Your right to erasure
  You have the right to ask us to erase your personal information.

• Your right to restriction of processing
  You have the right to ask us to restrict the processing of your personal information.  

• Your right to object to processing
  You have the the right to object to the processing of your personal information. 

• Your right to data portability
  You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.

You are not required to pay any charge for exercising your rights.

If you wish to make a request or a complaint, we have one month to respond to you.

Our contact details

Please contact us if you wish to make a request or a complaint: kingsbc.askme@gmail.com 

Taking photographs of people is a contentious issue and for some it may be looked upon as an invasion of privacy. At Kings BC, we take Privacy and Data Protection very seriously and do everything within our power to respect people's rights. However, in today's social world, almost everyone has easy access to a camera (typically as a feature of a mobile phone) and chances are that people will at some time be photographed without their knowledge. 

In the UK, as long as you are not trespassing on private property and not deliberately harassing someone,  there is no law preventing people from taking photographs in public. Furthermore, police have no powers to stop them filming or photographing an event (or even police personnel themselves).

If you find yourself in an image that is published on social media - that we control - and wish to have it removed, please email kingsbc.askme@gmail.com with details of the image(s) and we will do our utmost to respond within 2 weeks.

Fact Check: Avon and Somerset Police Website 

Fact Check: Metropolitan Police 

Fact Check: Wikipedia article about legal restrictions on photography

The primary aim of CCTV monitoring of Club premises is to deter crime and vandalism and to assist in the protection and safety of the premises and its associated equipment and materials in the interests of members. 

Kings BC has a security camera. As documented on gov.uk, you have the right to request CCTV footage of yourself. If you want to make a request, please email kingsbc.askme@gmail.com . You are also (legally) allowed to ask for footage verbally (most members will help by pointing you at a committee member (if present).  Tell them you’re requesting information held about you under data protection law. The Information Commissioner’s Office (ICO) has guidance about getting copies of your personal data. 

According to Bowls England:  Safeguarding Officers are currently recommended within affiliated clubs, with the aim of the role becoming compulsory for all clubs by 2025.   We are committed to providing a safe environment for all participants of our sport.  Safeguarding is not just aimed at junior members, but is there for all members.   

Access the Bowls England Safeguarding Officer Job Description